Every Florida corporation — whether for-profit, nonprofit, or professional — must file an annual report with the Division of Corporations each year. Miss the deadline, and you’ll face a $400 late fee plus potential administrative dissolution.
This guide covers everything you need to know about Florida corporation annual reports: what’s required, when to file, and how to complete the process.
Annual Report Basics
What Is the Annual Report?
The Florida corporation annual report is a yearly filing that updates the state on your corporation’s current information. It includes:
- Principal business address
- Mailing address
- Registered agent name and address
- Names and titles of directors and officers
- Federal Employer Identification Number (EIN)
Important: This is not a financial report. You don’t submit revenue figures, balance sheets, or tax information. It’s purely an information update.
Who Must File?
All Florida corporations must file:
- Domestic for-profit corporations
- Domestic nonprofit corporations
- Domestic professional corporations (PAs)
- Foreign corporations registered in Florida
Filing Deadline and Fees
Deadline: May 1
All Florida corporations must file their annual report by May 1 each year, regardless of when the corporation was formed.
| Corporation Type | Filing Fee | Late Fee |
|---|---|---|
| For-Profit Corporation | $150.00 | +$400 |
| Nonprofit Corporation | $61.25 | +$400 |
| Professional Corporation | $150.00 | +$400 |
| Foreign Corporation | $150.00 | +$400 |
New Corporations
If you incorporated in the current year, you do not need to file an annual report until the following year.
Example: If you incorporated in October 2024, your first annual report is due May 1, 2025.
What Information Is Required?
The annual report form requests the following information:
Corporation Details
| Field | Notes |
|---|---|
| Document Number | Pre-filled based on your corporation |
| Corporate Name | Cannot change via annual report (requires amendment) |
| FEI/EIN Number | Federal tax identification number |
Addresses
| Field | Requirements |
|---|---|
| Principal Address | Main business location (can be outside Florida) |
| Mailing Address | Where you receive mail (P.O. box is acceptable) |
Registered Agent
| Field | Requirements |
|---|---|
| Registered Agent Name | Individual or business entity |
| Registered Agent Address | Must be a physical Florida street address (no P.O. boxes) |
Officers and Directors
You’ll need to provide the names, titles, and addresses of:
Required Officers:
- President
- Vice President (if applicable)
- Secretary
- Treasurer
Directors:
- All current directors must be listed
One person can hold multiple positions. The same individual can serve as the sole director, president, secretary, and treasurer.
How to File Your Annual Report
Online Filing (Recommended)
Step 1: Go to Sunbiz.org
Step 2: Click “E-Filing” then “File Annual Report”
Step 3: Enter your document number or search for your corporation
Step 4: Review pre-filled information and update any changes:
- Address updates
- New officers or directors
- Registered agent changes (no additional fee when done with annual report)
Step 5: Pay the $150 filing fee by credit card
Step 6: Submit and save your confirmation
Online filings process immediately. Your updated information appears on Sunbiz within minutes.
Paper Filing
You can download the annual report form from Sunbiz and mail it with a check. However:
- Processing takes 5-7+ business days
- No immediate confirmation
- Higher risk of missing the deadline
Mail to: Florida Department of State Division of Corporations P.O. Box 6327 Tallahassee, FL 32314
Making Changes on Your Annual Report
The annual report is an opportunity to update corporation information at no extra cost (beyond the $150 filing fee).
Changes You Can Make for Free
- Update principal address
- Update mailing address
- Change registered agent (normally $25 as standalone filing)
- Update registered agent address
- Add, remove, or update officers
- Add, remove, or update directors
- Update EIN
Changes That Require Separate Filings
- Corporation name change: File Articles of Amendment ($35)
- Change corporation type: File Articles of Amendment
- Merge with another entity: File Articles of Merger
What Happens If You Don’t File?
Timeline of Consequences
| Date | What Happens |
|---|---|
| May 1 | Deadline passes |
| May 2+ | $400 late fee applies immediately |
| Third Friday in September | Administrative dissolution |
Administrative Dissolution
If you fail to file by the third Friday in September, your corporation is administratively dissolved. This means:
- Loss of good standing: Cannot conduct business in Florida
- Personal liability exposure: Corporate protections may be compromised
- Banking issues: Accounts may be frozen
- Contract problems: Agreements may be voidable
- Name availability: Your corporate name may become available to others
Reinstatement After Dissolution
You can reinstate a dissolved corporation, but it’s expensive:
| Fee | Amount |
|---|---|
| Current year annual report | $150.00 |
| Late fee | $400.00 |
| Reinstatement fee | $600.00 |
| Minimum total | $1,150.00 |
If you’ve missed multiple years, you may owe additional annual reports and fees.
Annual Report vs. Corporate Formalities
Don’t confuse the Florida annual report with corporate governance requirements:
| Annual Report | Corporate Formalities |
|---|---|
| Filed with the state | Internal company matter |
| Due May 1 | Per bylaws (often annually) |
| $150 fee | No state fee |
| Public record | Private |
Your corporation should also:
- Hold annual shareholder meetings
- Hold regular director meetings
- Keep minutes of all meetings
- Maintain a stock ledger
- Follow procedures in your bylaws
Both the state annual report and internal corporate formalities are important to maintain your corporation’s good standing and liability protection.
Tips to Stay Compliant
File in January
Annual reports open January 1 each year. Filing immediately:
- Eliminates deadline stress
- Avoids the May rush
- Gives you peace of mind
Set Multiple Reminders
Create calendar reminders for:
- January 15: “Annual report now available”
- April 1: “Annual report due in 30 days”
- April 20: “Annual report due in 10 days — file now!”
Keep Information Current
Throughout the year, track any changes to:
- Officers and directors
- Addresses
- Registered agent
This makes annual report filing quick and accurate.
Verify After Filing
After submitting your annual report, check Sunbiz.org to confirm:
- Status shows “Active”
- Filed documents section shows your report
- All information is correct
Multiple Corporations
If you own multiple Florida corporations, each requires its own annual report:
Example with 3 corporations:
- Corporation 1: $150
- Corporation 2: $150
- Corporation 3: $150
- Total: $450/year
There’s no bulk discount. Consider whether you need all those entities.
Frequently Asked Questions
Can I file my annual report early?
Yes. Annual reports can be filed starting January 1 of each year. We recommend filing in January to avoid any risk of missing the deadline.
My corporation has no activity. Do I still need to file?
Yes. Even inactive corporations must file annual reports to remain in good standing. If you’re not using the corporation, consider formally dissolving it.
What if my information hasn’t changed?
You must still file the annual report and pay the $150 fee, even if all information remains the same.
Can I change my corporation name on the annual report?
No. Name changes require a separate Articles of Amendment filing ($35 fee).
I filed late. Can I get the $400 fee waived?
Generally no. The Division of Corporations does not waive late fees for forgetting, missing reminders, or first-time violations.
How do I check if my annual report was filed?
Search for your corporation on Sunbiz.org and check the “Last Event” field. Your filed annual report will also appear in the documents section.
The Bottom Line
Filing your Florida corporation’s annual report is straightforward:
- Go to Sunbiz.org in January
- Verify your information is current
- Pay the $150 fee
- Done for the year
Don’t let a simple $150 filing become a $1,150+ problem. Set reminders, file early, and keep your corporation in good standing.
Need help with corporate compliance? IncCraft monitors your deadlines and sends reminders before fees kick in.